The guide used personal money at the access, so El Encuentro owes a separate reimbursement that never becomes guide compensation.
Track
Paid At Access
Phase
Finance reimbursement
Starts with
Personal payment recorded
Ends with
Guide reimbursement settled
A complete paid-at-access report creates one personal expense in Guide Account and one reimbursement obligation for Finance. Both records keep the original Access reference, amount, and currency without creating owner debt or using an operating fund.
PA-01 records a payment the guide made with personal money.
The Access, guide, amount, currency, and payment evidence travel together so retries cannot create duplicates.
This is the key moment: personal money becomes a reimbursable expense without becoming earnings, an advance, or an owner debt.
Finance receives one obligation in the original currency, linked to the expense rather than mixed into guide compensation.
Approval confirms what El Encuentro owes the guide; it does not recreate the field payment or owner charge.
The expense, reimbursement, and original Access payment remain linked as one explainable trail.
Creates one traceable personal expense and one separate reimbursement obligation.
Reviews and pays the guide reimbursement through the Finance workflow.
Sees the personal expense and its reimbursement status separately from earnings.
Follows the original Access payment without creating an owner payable.
The personal expense and the separate Finance reimbursement status
Why: Know what El Encuentro owes without confusing reimbursement with earnings.
One paid-at-access event linked to the guide expense and reimbursement
Why: Follow the operational consequence without duplicating a financial record.
One reimbursement obligation with guide, Access, amount, currency, and evidence
Why: Review and pay the guide through the normal Finance workflow.
When a guide pays at an access with personal money, El Encuentro reimburses the guide through Finance; no operating fund, owner debt, or compensation movement is created.