The season starts with a Guide Account but no bill. The first eligible earning creates a Guide Earnings Bill, later compatible earnings accumulate in that untouched bill, and any settlement freezes it so future earnings start a new bill.
Track
Earnings & running bill
Phase
Guide account
Starts with
The guide's first or next eligible earning is approved.
Ends with
The guide's payable earnings accumulate without losing source-level detail, and settled bills never receive new earnings
The season starts with a Guide Account but no bill. The first eligible earning creates a Guide Earnings Bill, later compatible earnings accumulate in that untouched bill, and any settlement freezes it so future earnings start a new bill.
The guide's first or next eligible earning is approved.
Match the amount, original currency, effective date, type, and note to the real event.
This is the key moment: use the source event and evidence; never manufacture an offset to make the total look right.
Approval, reimbursement, payment, adjustment, and reversal remain distinct and preserve history.
Reviews the account, supplies real field context, and avoids duplicate or compensating entries.
Reviews evidence, explains movements, and owns approvals, corrections, payouts, and settlement.
Season summary, settlement readiness, original-currency expenses, reimbursement status, paid-out total, and dated movements.
Why: understand what happened and what remains open
The evidence and movement history needed to review, approve, reimburse, correct, pay, or settle.
Why: preserve an explainable ledger
The Guide account is an explainable ledger, not cash on hand; source workflows prove events and finance owns approval and settlement.